DEADLINE: Friday, September 18, 2020 @ 4:30 p.m.

POSITION: Membership Assistant

DEPARTMENT: Governance

WAGE RANGE: Based on Qualifications

CLASSIFICATION: Term: Current – 26 Weeks

*Position only open to applicants between the ages of 18 – 24 years old as part of funding requirements*                            

SUMMARY OF POSITION:

We are looking to employ a Membership Assistant with outstanding administrative and communication skills. They must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. To ensure success, the Membership Assistant should display remarkable conflict management and organizational skills with a solid understanding of the Membership Code.

DUTIES & RESPONSIBILITIES:

  1. Process applications and ensuring all applications are in compliance with Kahkewistahaw First Nation Membership Code.
  2. Assisting the Membership Committee in the planning and coordination of Band Membership information sessions and band meetings.
  3. Maintain a general filing system in chronological and alphabetical order.
  4. Ensure that the privacy of the potential and existing Band Membership is maintained according to the ‘Privacy Act of Canada’
  5. Plan and organize meetings for the Membership Committee.
  6. Record and transcribe minutes of Membership Committee meetings.
  7. Assist in the Kahkewistahaw First Nation Treaty day activities.
  8. Maintain and updating the protected Band Membership list of addresses Data-Base for internal and external use.
  9. Communicating clearly, both in writing and verbally.
  10. Strong organizational and time management skills.
  11. Prioritizing and planning work activities as to use time efficiently while managing a high volume, diverse workload.
  12. Multitasking; being able to work in a dynamic, fast-paced environment.

REQUIRED SKILLS, QUALIFICATIONS AND COMPETENCIES:

  1. Must be of a pleasant, professional manner as well as being punctual, reliable, well organized and ensure that confidential matters remain confidential.
  2. Must possess the ability to operate a computer and be familiar with word processing, spreadsheet, and data base software.
  3. Must possess excellent communication skills both oral and written in order to effectively deal with the Portfolio Councillor, Membership Clerk, Membership Committee, Band Members, and co-workers.
  4. Must be well organized and able to work with minimum supervision.
  5. Must be able to understand the Membership Code and Election Act.
  6. Have a valid driver’s license and reliable vehicle.
  7. Must provide three (3) current written references along with updated resume.
  8. Submit a current up-to-date criminal record check (CPIC) and drug screen test, if selected for position.

SUBMIT TO:

Human Resource Manager
Kahkewistahaw First Nation
P.O. Box 609  BROADVIEW, SK  S0G-0K0
Phone:  (306) 696-3291 Ext. #226
Fax:  (306) 696-3201
Email: humanresources@kahkewistahaw.com

Applicants who do not submit the above noted information will not be selected for an interview.